Scanning Documents using the HP Scanjet
- Place the originals face-down on the scanner glass, or face-up in the automatic document feeder (ADF).
- Make sure that you are using the computer that is attached to the scanner. Launch the HP Solution Center program on the desktop by double clicking the hp scanjet scanner icon. (After the program is launched, the buttons on the scanner may be used for additional scans, if desired.)
- Next, make the appropriate selection from the options menu.
- Choose your settings for color, file type, etc., and then click Scan.
- Color vs. B&W -- the scanner is capable of producing full color scans. Use b&w for documents that are all text, use grayscale for b&w documents that contain graphics, diagrams, etc. where variations in shading are important.
- File Type -- for most documents chose PDF as the file type. Use searchable PDF for longer PDF documents. For pictures you should choose JPEG for your file type. You may use other file types depending on your needs (TIFF, BMP, RTF, HTML, DOC, etc.), but PDF and JPEG are the ones that are most commonly used.
Specify the destination location for the saved file – i.e., C:\, G:\ (thumb drive).
When you are finished, click Done. The software sends the scanned file to the specified location. Note: If you want to preview scans before they are sent to their destination, click Preview (only works if you use the HP Solution Center program).
To create an OCR document from your scan, use the Readiris program, available on the desktop. OCR stands for Optical Character Recognition. An OCR document will allow for document editing.
For scanning multiple pages from a thick book or journal, it is sometimes easier to photocopy the pages first, and then run them through the scanner.
The ADF works best if you follow some rules:
- Place a stack of similarly sized documents face-up in the document input tray with the first page on top.
- Adjust the paper guides to center the stack.
- Avoid putting multipart forms, transparencies, magazine pages, gum-back pages, and lightweight paper in the ADF.
- Before placing an original in the ADF, check for and remove curls, wrinkles, stapes, paperclips, and any other attached material.
- Double-sided scanning works only for documents that are less than 12 inches in length. One-sided scanning is the default.
One final note, once you have successfully scanned your document you may send it to a patron as an email attachment.